It’s All About the People:
Communications, Diversity and Reaching Members through Technology
2019 LWV-VA Convention
Presenter: Beth Tudan, firstname.lastname@example.org
There are a variety of effective ways to reach out to members and the public using technology.
Click here for the handout.
· Constant Contact – decide how often you want to send your message and when so that people know when to expect it. We send ours out weekly on Saturdays and occasionally add one mid-week
· G Suite: free for 501(c)3s We use it for our email, Google Drive, etc. Good customer service – call them!
How do your members join? Via paper? Online?
If join on paper, do they have a paper survey to fill out?
If you can join online, then you can add a survey that appears at the end of the payment.
How will you welcome new members? Do you have New Member Orientations? Ambassadors?
How do you find out your members’ interests? One way is Use Survey Monkey or Google Form (via G Suite) or Constant Contact
What do you want to find out about your members? Interests? Skills? Background? . LWVFA has a survey (via Survey Monkey) that pops up after everyone joins online when joining online via PayPal.
We then download the answers into the Excel spreadsheet and send them to a committee chair. We have a new volunteer coordinator who has been running New Member Orientations as well.
Our website is www.lwv-fairfax.org
· LEW (League Easy Web): http://help.lwvnet.org/
· SquareSpace or WordPress
· Make your website interesting! Add photos, You Tube, links , add a blog, articles.
· Add your calendar, events, newsletters
· Link to the other websites, such as LWV-VA, LWVUS, news articles
Cloud Storage and Sharing:
How do you share documents? Do you share documents and images in the Cloud to allow the team to communicate? That way if anyone’s computer crashes, we still have the documents. If we can’t reach someone, we still have the documents. It lends security. We use all three of these:
· Google Drive
· GSuite for Google Groups
Outreach to the Community
n Social Media
n Create events on Facebook, Eventbrite
LWV-VA Logos and all local Leagues
LWVUS Diversity, Equity, and Inclusion Policy
LWV-VA website: https://lwv-va.org/
Excellent resource for all things communication! Here are a few samples of what’s available on www.lwv-va.org/members-corner/resources/
General: Useful Videos, Writing for the Web, & More
· Useful Videos: These videos can be useful for League meetings and public events or used with social media.
· Visibility some resources on the importance of Visibility
· Keeping a common look on LWV websites is important. The LWV US provides some very useful resources for the correct use of logos, and colors as well as some other very good information.
· Social Media Management
· There are a lot of different social media management tools available for many different purposes:
· Hootsuite – lets you monitor and work on multiple social media networks from one location. It is subject to changes over time for some things, but the basics are there. Useful if you have multiple FB pages and groups to monitor.
· Bitly – turn long URLs into something more manageable by using Bitly. If you sign up for the free account, any shortened links you store will let you know how many times that link has been opened.
· LWVUS Social Media Tool Kit – LWVUS
Submission Guidelines for Virginia Voter, Voter Express, and the LWV-VA Blog:
· Articles should be in final form and proofed when submitted.
· Use Times New Roman or Arial for the font and use 14 pt type for headings and 11 pt type for text.
· Include any graphics you want in the document where you believe they would fit best.
Each graphic image should be considered the equivalent to 65 words
· Please see sample page layout for details of how these measurements apply.
· If a photo, then the date/place/event name/people names should be provided.
· Length for general articles for both VE and VV is 250 words without image or 125 words with image (1/2 page).
Please be sure that the copy you send (via email) is as near ready to publish as possible and send it to email@example.com with “Submission” in the subject line.”
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